Heaton Eye Associates

Job Summary:

This position’s primary responsibilities are to support management providing financial, administrative and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices, order supplies. Highlighting the day-to-day management of all payment cycle activities in a timely and efficient manner.

About the Practice:

The physicians of Heaton Eye Associates have been serving East Texas’ vision needs for over 40 years. We offer state-of-the-art technology with special services ranging from primary eye care to world-class laser surgery. Our physicians were the first to offer LASIK laser vision correction in East Texas and have performed tens of thousands of procedures since its inception. Heaton Eye offers a wide range of premium lenses including Symfony Extended Depth of Focus lenses, PanOptix® lenses, and Vivity® lenses to offer freedom from glasses and contacts after cataract surgery. Our surgeons were the first in East Texas to offer the RxSight Light Adjustable Lens, the only lens implant that allows patients to preview and adjust their vision after cataract surgery. We are the first and only practice in the area offering EVO ICL, another exciting option offering patients freedom from contacts and glasses. Additionally, we have the only fellowship-trained Pediatric Specialist as well as the only Oculoplastic Surgeon offering cosmetic, medical, and reconstructive surgery as well as state-of-the-art aesthetic services in the area. The extensive care and energy Heaton Eye Associates puts into maintaining our leadership position on information and technology in the rapidly evolving science of ophthalmology reflects our commitment to our patients.

About the Area:

Our East Texas locations in Tyler, Longview and Athens offer year-round activities the entire family can enjoy. In Longview, you can experience Texas' rich history and culture. Tyler is surrounded by 25 prime sporting lakes, offering wonderful opportunities for fishing and boating. In the spring, Tyler residents enjoy the colorful spring flowers. Athens, whose tagline is Hamburgers-Heritage-Texas, has the charm of a small, southern town while still retaining many qualities of a larger city and is home to the East Texas Arboretum and Botanical Society.

Seeking an Exceptional A/P Specialist | Heaton Eye Associates | Full-Time | Monday-Friday

We are seeking an EXCEPTIONAL A/P Specialist who takes pride in their work, loves to be of servitude to others, a great TEAM player, an open-growth mindset, and maintain an EXCEPTIONAL level of customer service. If you’re looking for a career where you’re given the opportunity to grow, serve others, and work with an amazing TEAM- this is the career for you.

Experience:

3-5 years of office administration support

Previous A/P experience is preferred

Certification/Licensure:

None Required  

Education:

High School Diploma or equivalent

Job Duties Include:  

• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Assist with clerical type duties including but not limited to: typing, filing, setting up for meetings, ordering and stocking supplies, creating reports, collecting data as necessary.  Maintaining cleanliness and professional appearance of Executive Office, organize lunches as requested.
• Collect, open and distribute mail, statements, invoices accordingly; coordinate interoffice mail
• Coordinate, review and approval of AP, entering into accounting software for payment and get checks signed.  Mail clinic refund checks.  Collect and enter all cash deposit slips.  Collect, enter and distribute all employee mileage and expense reports.  Manage Staples account for end users.  Track Pitney Bowes postage refills, lease agreements and invoices.
• Collate, mail and file AP, maintain two active years of AP files.  Do any research requested by other managers.
• Collect all Care Credit receipts, run NextGen reports and post to spreadsheet.  Collect all credit card receipts from all clinics and optical shops and file.

Qualifications:  

• Extraordinary Customer Service and Team Member Relations – REQUIRED!
• 3-5 years of office administration support
• Previous A/P experience is preferred 
• General knowledge of practice management software
• Proficient in computer software programs (Excel spreadsheets, Word, PowerPoint)
• Positive attitude
• Dependable
• Good communication skills
• Willingness to grow
• Driven, responsible, take ownership of the position
• Kind, compassionate, servant’s heart
• Professional appearance
• Flexible
• Multitasking
• Time management
• Organizational skills
• Attention to detail
• Valid driver’s license

Benefits:  

• Affordable Health and Dental 
• Vision Care
• Life Insurance 
• PTO
• 401K

JOB CODE: 144